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WEB POLICIES
The purposes of the web site and listservs include:
- to provide current information about UUCE's mission, organization, philosophy, resources, events, activities, and opportunities to members, potential members, visitors and friends
- to facilitate internal communication of goings-on and contacts to members and friends
- to provide external communication to others who are subscribed (those planning on moving to the area, those using our list as a model for their own church's list, visitors) so potential members can observe what we stand for and what our collective personality is
- to provide certain historical documents often needed for review (growth planning background documents, archives/history, committee reports, Board and some committee Minutes back several years, bylaws, previous budgets...)
- social opportunities and community-building
UUCE Privacy Statement
UUCE respects the privacy of its members as well as that of visitors and friends. We understand that there are those who feel uncomfortable about having personal information, or information about their personal preferences disclosed, accidentally or otherwise. At no point does the UUCE web site capture or intend to capture personal data. We ask permission before placing names, email addresses, or phone numbers on the web (exception: these items in the newsletter are acceptable). We do not place street addresses on the website. We do not identify children on the website.
No member or friend shall find their name, email, photo, or phone number on the church website without having given the Webster prior permission. Permissions may be verbal or written, and note thereof is kept in a hard-copy file, available for immediate viewing on request. Permissions continue until revoked (and thus do not need to be renewed annually). Permissions NEVER include street addresses, but could include photos. The official file of permissions is in the small red spiral notebook on Martha Osgood's back-office desk.
The email listservs and the membership list are not to be shared in any way with another organization or individual for non-church purposes. Most of the lists are set so that only the listmanager has access to the list-subscribers.
Not acceptable on the UUCE website (so far)
- Commercial advertisements or endorsements
- Endorsements of a political candidate or party
- Copyrighted content without permission from the owner
- Content that is abusive, insulting, threatening, obscene, hateful, racially, or ethnically objectionable
- Content that contains inappropriate personal or embarrassing information
- We do not identify children on the website.
- We have no online directory of members or of members' businesses
Web Pages
- use meaningful URLs
- keep the tables of contents up to date
- avoid excessive dating of pages in the sense of "last updated on <date>" which can cause some pages to look carelessly out of date when they are not
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Application for new listserv for your committee
Roster of local UUCE listservs currently in use
About Listservs/Lists (including Netiquette)
Application for new web page on the church's webSITE
Working with the Board
The webmaster seeks to serve the Board and to work with the Board to interface in many ways with the congregation. To those ends, the webmaster needs certain specific information and oversight in a timely fashion from the Board Secretary. This could include (but is not limited to):
Minutes submitted for the website within eight days of the next Board Meeting
Camera-ready (=no further editing necessary) updates for policies, Bylaws, restructured committees, committee charges, and any PR that needs to be made for Congregational Meetings.
The UUCE-News listserv goes to 500 members and friends, but every time they feel abused (translation: more than one message, i.e., the UUpDate, a week), there is at least one unsubscription in outrage. Thus, you can ask for extra messages to go out either due to importance, or due to forgetting to put it in the UUpDate, but there is a "cost".
The webmaster is on the Board listserv, but doesn't read it regularly. Mostly I read the subject line to see if there is a need for my techie attentions to allow a message through that somehow got hung up. If you wish to get a message to me, you need to do it directly. Also, if I do read a message in that listserv, I treat it as confidential and it goes no further.
This also means that you have to be verrry direct with me. DO send me the final version of the Minutes - don't assume that I will have read the Board list and noted the corrections needed. DO send me a specific message when you want to add or remove anyone from the Board listserv. DO send me the exact changes you want to see on the Policies or ByLaws pages (suggestion: copy the old paragraph from the webpage into an email message, then copy the new paragrah that is to replace it).
Knowing the Bylaws and Policies pages, as well as how they are structured (see Ken Ross) will be very useful to you and me both.
I feel insecure that I received all the changes needed from this past year. For example, the Committee on Ministry and the Safe Gongregation Committee are not yet combined on the website. I need direct instructions as to what to do about that, if anything. To review the Admin pages on the website, the best idea is either to use the Table of Contents almost on any admin page to get to the others, or use the Site Map page.
If an ordinary member sends a message to the Board, I let it through. That does not mean that the member is on the Board listserv, nor that the member can read the response on the Board list. To respond to the member, you need to do it directly. (This is also what the term "restricted" means in the header.)
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