LISTSERV APPLICATION

To create an official UUCE email list in the first place, you need to be an official group or committee of the church, or get specific permission from the Board. To become a group or committee, the Policies offer the following:

COMM.1 Committees not listed as standing committees in the Bylaws may be established by the Board of Trustees as needed.

COMM.2 Unless membership on a committee is specified in the Bylaws, a committee may be made up of any interested members and friends of the church. However, the chairperson must be a church member.

COMM.3 Chairs of committees shall be approved by the Board of Trustees. (revised 6/12/03). NOTE: the webmaster/listmanager assumes that new email lists shall also be approved by the BOT.

COMM.4 Committee chairpersons shall be responsible for keeping expenditures within the approved committee budget and will present or have presented a signed voucher to the church Treasurer before a request for reimbursement from any budget category will be honored.

COMM.5 Charges to committees as approved by the Board of Trustees shall be included in the Policy Manual as addenda to the Board Policy, "Committees." Committee charges will be generally construed as the job description of each committee in order to provide clarity and continuity as to the function of the committee.

Options:
a. Copy and paste this form into an email message, answer the questions and clean up the formatting so it is understandable (at least put your answers in caps or red, and place a blank line between questions), and send it to webmaster@uueugene.org
OR
b. Just number your answers to match the questions on the form, and send those answers to webmaster@uueugene.org
OR
c. Print this page, fill it out in ink, send it to the webmaster via snailmail at the church.

Email Listserv Application Form
(Answer these questions in a message to webmaster@uueugene.org)

Applicant Name and Email Address and phone number:

1. Name of List/Listserv
Periods and spaces are not allowed in the list name. It can contain only alphabetic characters. Be sure that it does not conflict with the name of an existing list at uueugene.org. Try to use a list name that is specific to your organization or focus, but brief (subscribers will have to type or see this list name over and over and over), and as comprehensible as possible (no inside jokes). If you need two lists, avoid alliteration.

format: listname@uueugene.org

actual: ________________@uueugene.org

2. How will you use this listserv? Why is this listserv important?

3. Short Description
(this one-line description will appear next to your List Name in the roster of listservs) Shorter is better, but so is descriptive.

4. Long Description
(this will appear on your list's subscription page, and may be one or more paragraphs long) Consider preparing this on a word processor first:

5. Sponsoring Committee or Organization
If an existing UUA-related organization has agreed to sponsor this list, give the name of the organization, along with the name, title, and email address of two contacts have a strong interest in the group and will know what is going on.

Sponsoring UUCE Committee or Group _______

Contact Name and email address _______

Contact Name and email address __________

6. Should the list be "unmoderated" (so list subscribers can converse), or "announcements-only" (for messages from only identified addresses)?

Unmoderated discussion ___
Announcements only ___

7. Should people on the list be allowed to find out who else is on the list?
The usual response is "Yes" because this allows subscribers to find real names of the people they are corresponding with. (Real names often show up on each message too)

Yes ___ >>>>>No ___

8. Who should be able to see the Archives, where all the messages can be kept and stored?

No one - there should be no Archive ___
Only the listmanagers and subscribers can see it ___

9. List nine subscribers.
Provide their names and email addresses in this format for the webmaster:

"William Channing" <wchan@hisdomain.net>

10. Has the Board of Trustees signed off yet on this committee/group/listserv?

Yes ___ >>>>>No ___

PS - The webmaster or church email listmanager be administering (geeking) the listserv unless you indicate you wish to. In any case, here are some of the listserv management guidelines that the UUA uses (though we may be far less formal, locally):

Manager guidelines: http://www.uua.org/lists/listmanagers.html
Subscriber guidelines: http://www.uua.org/lists/subscribers.html#rules
Dealing with conflict on listservs: http://www.uua.org/lists/listconflict.html

Questions to: webmaster@uueugene.org

Submit info/application by snail mail to church office -- or to the webmaster at webmaster@uueugene.org