<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN">
<html>
<head>
<meta content="text/html;charset=ISO-8859-1" http-equiv="Content-Type">
<title></title>
</head>
<body bgcolor="#ffffff" text="#000000">
Hi, Leslie,<br>
<br>
First, before I forget it, UUCE has a policy manual, which is on our
website, and below is the excerpt pertaining to committee meetings,
which may be helpful if you aren't already familiar with it:<br>
<br>
<b>"Committee Meetings<br>
</b><br>
Most standing committees meet regularly. A brief notice of committee
meetings and events should be placed in the monthly newsletter or
listed in Sunday orders of service. Also, it should appear in the
weekly email UUpDate. The Office Administrator should be notified if a
meeting or event is cancelled.<br>
<br>
Having an agenda and minutes will help the committee function more
effectively and provide a useful tool for communicating with members
who were unable to attend the meeting. They also provide history for
future committees. <br>
<br>
Prepare a meeting agenda prior to each committee meeting. Have someone
take brief notes including assignments to members, a summary of the
discussion and especially any decisions that are made. <br>
<br>
Place the agenda and the minutes for each meeting in a notebook, to
build a reference document for future committee work. Copies of
committee minutes should always be given or sent to the Office
Administrator and to the Secretary of the Board.<br>
<br>
It is church policy to have child care available for church meetings. <br>
<br>
To help members feel connected to the church and to each other, it is
recommended that meetings have brief check-ins and also check-outs to
discuss how the meeting went. The lighting of a candle or some opening
words also help create the atmosphere of a UU community."<br>
<br>
--------------------------------------------------------<br>
<br>
As Mary and I had worked it out, she sent a memo a few days before our
monthly meetings, stating what she thought would be on the agenda and
asking for any additional items. I would then type it up and send it to
Martha to post on the website. I also put it in the committee binder.
I'm happy to continue doing this, since, as Corresponding Secretary, it
would seem to fall into that category.<br>
<br>
The format is simply the way I've typed all of the ones so far and it
seems reasonable to be consistent. It's no big deal, but very easy for
me to do as it's on my computer.<br>
<br>
<i>leslie gilbert wrote:</i>
<blockquote cite="mid:BAY126-W22B9C9162C03929D7877B1E3B00@phx.gbl"
type="cite">
<style>
.hmmessage P
{
margin:0px;
padding:0px
}
body.hmmessage
{
FONT-SIZE: 10pt;
FONT-FAMILY:Tahoma
} </style><i>1)
The request to put the discussion points on a separate page is vetoed
in an effort to save paper</i><br>
</blockquote>
Any objection to putting it on the reverse side of the paper with a
note beside the item to indicate it's there? Agendas are usually just
a listing of topics, which is why I wanted to separate the material
(even though I did originally write it myself in the minutes<span
class="moz-smiley-s3"><span> ;-) </span></span>). I'll also be
distributing info on the NOD application at the meeting, which I will
print on scrap paper (as I usually do with hand-outs, BTW). <br>
<blockquote cite="mid:BAY126-W22B9C9162C03929D7877B1E3B00@phx.gbl"
type="cite"><i>3) Listing all the different disabilities could be
exhaustive</i><br>
</blockquote>
I agree on this. After all this is just for a discussion, and I don't
think Rev. Steve needs much convincing that accessibility is an
important issue. I think walkers might be mentioned, however.<br>
<br>
What say I send you an agenda draft tomorrow for approval, so we can
get it up on the website?<br>
<br>
Cindy<br>
<blockquote cite="mid:BAY126-W22B9C9162C03929D7877B1E3B00@phx.gbl"
type="cite">
<blockquote>
<hr></blockquote>
</blockquote>
</body>
</html>