[Access] Agenda for Wed. 6/11 meeting

[leslie gilbert]

Sounds good thanks Cindy. 


Date: Sun, 8 Jun 2008 20:57:13 -0700From: lucindap at comcast.netTo: access at uueugene.orgSubject: Re: [Access] Agenda for Wed. 6/11 meeting
Hi, Leslie,First, before I forget it, UUCE has a policy manual, which is on our website, and below is the excerpt pertaining to committee meetings, which may be helpful if you aren't already familiar with it:"Committee MeetingsMost standing committees meet regularly. A brief notice of committee meetings and events should be placed in the monthly newsletter or listed in Sunday orders of service. Also, it should appear in the weekly email UUpDate. The Office Administrator should be notified if a meeting or event is cancelled.Having an agenda and minutes will help the committee function more effectively and provide a useful tool for communicating with members who were unable to attend the meeting. They also provide history for future committees. Prepare a meeting agenda prior to each committee meeting. Have someone take brief notes including assignments to members, a summary of the discussion and especially any decisions that are made. Place the agenda and the minutes for each meeting in a notebook, to build a reference document for future committee work. Copies of committee minutes should always be given or sent to the Office Administrator and to the Secretary of the Board.It is church policy to have child care available for church meetings. To help members feel connected to the church and to each other, it is recommended that meetings have brief check-ins and also check-outs to discuss how the meeting went. The lighting of a candle or some opening words also help create the atmosphere of a UU community."                                                 --------------------------------------------------------As Mary and I had worked it out, she sent a memo a few days before our monthly meetings, stating what she thought would be on the agenda and asking for any additional items. I would then type it up and send it to Martha to post on the website. I also put it in the committee binder. I'm happy to continue doing this, since, as Corresponding Secretary, it would seem to fall into that category.The format is simply the way I've typed all of the ones so far and it seems reasonable to be consistent.  It's no big deal, but very easy for me to do as it's on my computer.leslie gilbert wrote: 


1) The request to put the discussion points on a separate page is vetoed in an effort to save paperAny objection to putting it on the reverse side of the paper with a note beside the item to indicate it's there?  Agendas are usually just a listing of topics, which is why I wanted to separate the material (even though I did originally write it myself in the minutes ;-) ). I'll also be distributing info on the NOD application at the meeting, which I will print on scrap paper (as I usually do with hand-outs, BTW).  
3) Listing all the different disabilities could be exhaustiveI agree on this. After all this is just for a discussion, and I don't think Rev. Steve needs much convincing that accessibility is an important issue. I think walkers might be mentioned, however.What say I send you an agenda draft tomorrow for approval, so we can get it up on the website?Cindy




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