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Agendas, Minutes, and Reports

Facilities Council REPORT
August 2009

REPORT (no meeting)

August, 2009
1. End of Summer Work Party. This will take place on Sunday, August 30, not on Labor Day Weekend because the Eugene Celebration is scheduled that weekend. George Koris is organizing this, with help from Ken Ross and others. More help welcome.
2. Scheduled Annual Maintenance. If anyone has suggestions or concerns, please contact Ken Ross.

July
1. inspect furniture; repair as needed
2. inspect exterior stucco/concrete, repair as needed
3. inspect plumbing fixtures

August
1. Check furnace/air circulation system
2. Grade driveway; re-gravel as needed
3. Treasurer’s report. No significant expenses yet.
4. Next meeting: September 1.

REPORTS

5. Poison plant problems. Rob Castleberry dealt with poison oak on May 24 and again on July 17. Also, Chuck Adams and Mark Koenig dug up poisonous white camas plants around May 26.

6. Playground contact with Candee. Jim Kayser agreed to take this role.

7. Helicopter teeter-totter. On June 2, Jim Kayser delivered the unit, from Costco. Subsequently, h installed it.

8, Fence mending. Rob Castleberry and Ken Ross mended playground fences on July 17, with safety the major issue.

9. Water heater wrapped. After consulting EWEB, Chuck Wagar and Ken Ross wrapped the water heater in the Maintenance Room.

10. Power washing and painting of ramp and deck. Chuck Wagar power-washed the ramp to the Sanctuary area and the decks off of the Social Hall and Sanctuary on July 23. On July 27, Sharon Gaglia and George Koris, with assistance from Ken Ross, painted the ramp and the deck off of the Social Hall. One of the summer work party projects will be to have interested congregants paint the railings.

11. Weed whacking. Rob Castleberry and Bob Coleman did a great job whacking weeds in the church’s forest and in the playground. Fire hazard was one of their motivations.

12. Office closet. Hutch learned from the fire department that having paper and other flammable material in a room with a furnace is forbidden, even if the furnace is an electric furnace. Therefore, he has moved the filing cabinets into the Breezeway Room.

13. Building Users Manual. Jack Stevens and Ken Ross have completed a new Building Users Manual, which was circulated to office staff. FC members are welcome to get one. Jack and Ken are almost done updating the FC manual.

Ongoing Projects

14. Paint jobs. Painting needed for selected cabinets and shelves in RE rooms, including room 3. These need to be tackled sometime. Ken indicated that he’d be happy to do this with some help. And Matt Kosanke, our custodian, has noted that the wall below the window, in the social hall where chairs are often stored, could use a paint job or at least a touch up. This can be handled when we tackle several small paint projects (this and in RE). For now, what’s the best idea for protecting the new paint job from further marks caused by the chairs? If the painting gets done, George Koris has agreed to install 3/4 inch square hardwood molding at the top of the (low) wall.

Facilities Council Minutes or Report for July 2009?

Facilities Council Minutes or Report for June 2009?

Facilities Council Minutes or Report for May 2009?

UUCE Facilities Council Minutes
April 2009

In attendance: Ann Fuller, George Koris, Matt Kosanke, Ken Ross, and Chuck Wagar

1. Safety in the RE area. The RE Committee is discussing improved safety in the playground and Breezeway area, which would involve making some of this space enclosed and using safety gates. One possibility is a gate from the Breezeway Room over to the other RE rooms, so that room 3 would be accessible through the gate. For discussion, since the RE Committee would appreciate our input. Folks in attendance looked at the situation and possibilities. Next morning, Ken Ross consulted with Candee Cole. This is an ongoing discussion for RE because other aspects of the RE program are involved; for example, where will children be picked up in the future? Candee's tentative idea would be compatible with George's idea for enclosing space for the little ones (two gates at the southeast corner of the RE building and one between the doors to rooms 3 and 4 connecting the Breezeway Room to the RE building) plus a fence from the southeast gates to the RE bathrooms. She expects a decision later this spring; work could be done in the summer.

2. Security for A/V equipment. From Green Sanctuary and Hutch: We need to add a locking door to a cabinet in the AV room to contain the new Green Sanctuary/ Church projector and DVD player. Specifically, as you walk into the room from the Library, the first cabinet on your left above the filing cabinet, we could add a locking door to that. The shelf space is probably bigger than we actually need, so a divider could be put in so we are only using half of the shelf. George has agreed to work on this.

3. Timing of "Labor Day" work party. This September the Eugene Celebration is scheduled over Labor Day weekend. Between that and the fact that many take off that weekend, I suggest we consider having our annual work party on a different Sunday. I'm thinking of Sunday, August 30, which would have to be cleared with our Worship Associates team and others. The group agreed with this proposal, and Ken will follow up.

4. Scheduled Annual Maintenance.
FOR MARCH: Check for insects. Matt will continue to watch for insect problems.

FOR APRIL:
1. Check cleaning equipment and appliances; service as needed. Again, Matt will handle this.

2. Have windows washed inside and out. Matt has kindly agreed to wash the windows again this year.

Also. It was noted that the Maintenance Room door needs to be made more secure. Bob will look at it. Also, we need an electric leaf blower, which we would be willing to trade for a gas-powered weed whacker. Ken will advertise to see whether some church member might donate or make a trade.

5. Treasurer's report. (Jack Stevens, Ken Ross) A report will be circulated at the meeting. Ken was happy to report that our account went down $36 over the past month (for rocks and gravel). Based on limiting ourselves to $4000 per church year, our balance is down to $1087.

6. Next meeting: May 5.

REPORTS

7. Grounds (paradigm) shift. Ken Ross reported on his progress on creating a subgroup which will watch over the grounds. Five folks are on his "grounds list (Rob Castleberry, Cory Fulton, Sharon Gaglia, Carl Savitsky and Chuck Wagar). These are the people he'll contact for help with the grounds.

8. Rainwater in RE bathroom. On Sunday, March 15, there was serious water in the east RE bathroom, both on the floor and coming through a window sill. This seems to be from excessive rain and not a plumbing problem. When Ken Ross and Chuck Wagar checked two or three days later, all was dry (except for one little puddle) and there was no noticeable smell. We will keep an eye on this.

9. First Aid kit on main floor. Jack purchased a First Aid kit and it's installed on the Social Hall wall nearest the kitchen sink. Updated signs have been posted in the bathrooms and kitchen.

10. Electrical problems in the office. Ed Zack, Chuck Wagar and George Koris continue to work on electrical problems in the office. George discovered a small refrigerator connected to the GFI and connected the refrigerator to a different circuit. This may have fixed the problem. George thinks there might be a loose connection somewhere in the refrigerator.

11. Building Users Manual. Jack Stevens and Ken Ross are working on creating an updated and more complete operating manual for our Council and others in the church.

12. Fence repairs. Ken Ross thinks we need to schedule a fence-repair party sometime this spring. Another problem needing attention is that both entrance areas (to the main floor) need painting.

Ongoing Projects (That we may want to forget)

13. Small paint jobs. Painting needed for selected cabinets and shelves in RE rooms, including room 3. These need to be tackled sometime. Ken indicated that he'd be happy to do this with some help.

Matt Kosanke, our custodian, has noted that the wall below the window, in the social hall where chairs are often stored, could use a paint job or at least a touch up. This can be handled when we tackle several small paint projects (this and in RE). For now, what's the best idea for protecting the new paint job from further marks caused by the chairs? If the painting gets done, George Koris has agreed to install 3/4 inch square hardwood molding at the top of the (low) wall.

Ken Ross
ruthken@pacinfo.com
home phone: 541-686-1549

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UUCE Facilities Council REPORT
In lieu of March 3, 2009 meeting

1.  Fire safety issues.  There’s been email discussion, especially February 14 – 16, regarding the procedure regarding annual fire-extinguisher checks and other fire safety issues.

2(a). Repair in RE bathroom.  A fairly major professional plumbing repair (January 27) involved tearing out some wall and flooring.  George Koris repaired the drywall, and Ken Ross glued the cove base back in place, and he sanded and painted the damaged area.

2(b).  Mysterious leak in bathrooms.  Water was found that appeared to be leaking from the sewer system, because flushing upstairs toilets sometimes led to water in the downstairs toilets.  But then the problem appeared to disappear  (as of Feb 15).

3.  Sticking doors in RE area. Bob Kaeser adjusted the hinge on one interior door, and sanded down another.  He also  sawed off the bottom of the exterior door to room 1/

4.  Scheduled Annual Maintenance.   FOR MARCH:  Check for insects. 

5.  Treasurer’s report.  The balances of our budget, that started at $4000 on July 1, reported in the January report and February minutes were wrong and low --- big mistake by Ken Ross.  Our February balance should have been reported as $2122.59 and our current (March) balance is $1122.59.  That’s right; we spent exactly $1000 with expenses $67.33 (Chuck), $88.70 (Ed), $99.98 (two oil heaters), $69.99 (secure mailbox), and $674 (plumber; see item 2(a)).

6.  Next meeting:   April 7. 

REPORTS

7.  Parking lot pot-holes.  Rob Castleberry bought rocks and gravel, which were loaded in his dump truck.  With modest help from Ken Ross, he unloaded the rocks and gravel to fill the potholes.

8.  Secure mailbox at office.  George Koris installed it.  It turns out that an insecure mailbox was needed, so George re-installed one of them.

9.  Heat in the Breezeway Room. Ed Zack moved the new programmable thermostat to an internal wall.  He and Chuck Wagar continue to monitor the heat in that room.

10.  Power in the office.  Lately the office staff have had the problem that turning on a heater, or even a radio, tripped the breaker.  Ed Zack has worked on fixing this problem.

Ongoing Projects (That we may want to forget)  

11.  FC Operating Manual.  Jack Stevens and Ken Ross agree that we need an “operating manual” and are looking into how to create one without reinventing the wheel.

12.  Small paint jobs.   Painting needed for selected cabinets and shelves in RE rooms, including room 3.  These need to be tackled sometime.  Ken indicated that he’d be happy to do this with some help.

Matt Kosanke, our custodian, has noted that the wall below the window, in the social hall where chairs are often stored, could use a paint job or at least a touch up.  This can be handled when we tackle several small paint projects  (this and in RE).  For now, what’s the best idea for protecting the new paint job from further marks caused by the chairs?  If the painting gets done, George Koris has agreed to install 3/4 inch square hardwood molding at the top of the (low) wall.

Ken Ross

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UUCE Facilities Council MINUTES
February 3, 2009

In attendance:   Ann Fuller, Bob Kaeser, Jim Kayser, George Koris, Matt Kosanke, Ken Ross, Jack Stevens, Chuck Wagar

1.  Firefighters' bill. The National Firefighter Corp. bill of $278 in December caught the attention of Ken Ross, Jack Stevens and Ann Fuller.  The regularly scheduled arrangement and this high bill were discussed.  It was agreed that the current procedures are good.  Chuck Wagar noted that there are still three old extinguishers in the Mechanical Room that may still work, but didn't meet specifications for "commercial" use.

2.  Parking lot pot-holes.  George Koris recommended the following process, which was agreed to.  That Rexius or Lane Forest deliver several yards of suitable rock.  They will roughly spread the rock needed and leave some in a reserve pile.  The cost, after the first 2 yards, is not that great; e.g., the cost is $194 for 10 yards, including delivery. 

After this is done, the rock needs to be spread more evenly.  Ideally, we can find someone in the church with a cat(erpillar), or small tractor with a blade, that we can use; with this, a crew of 3 or 4 with rakes should be able to complete the smoothing needed.  Without this equipment, we'd need a crew of 12 or so.  Ken agreed to try to find someone in the church with the needed equipment. 

3.  Kaput heater.  An oil-based heater went kaput.  Ken Ross replaced it with two such heaters.  Cost $100.

4.  Secure mailbox at office.  In discussion with Hutch, it was agreed that we need a secure mailbox outside of the office door.  Ann Fuller collected needed information, Ken Ross purchased the mailbox, and George Koris will install it.

5.  "Tickets" for vehicles in no-parking zone.  George Koris prepared "tickets" that we can place on vehicles in the no-parking zone near the entrance to our parking lot.  The "tickets" are in the Facilities Council mailbox opposite the bathrooms in the foyer.

6.  Blocked air vent in storage room behind the sanctuary.  Ann Fuller and Ken Ross are investigating how to be sure that it is not causing a problem.  Not quite unanimously, but it was agreed that the problem isn't that serious, especially since Math Kosanke has been aware of it and is careful to see that the vent isn't completely covered.  Matt was encouraged to continue to be attentive.

7.  Scheduled Annual Maintenance.   FOR FEBRUARY:  None 

8.  FC Operating Manual.  Jack Stevens and Ken Ross agree that we need an "operating manual" and are looking into how to create one without reinventing the wheel.

9.  Treasurer's report.  Numerous new expenses on our account since our last report are:  $145 roofer (over by stairs to office), $20 (FLD lights), $89 (misc-EZ), $70 (secure office mailbox), $100 (2 new heaters), and $674 (plumbing repair in RE bathrooms).  This leaves us a balance of $614, based on our goal to limit normal maintenance and repair expenses to $4000 annually.

10.  Next meeting:   The meeting adjourned by 6:10, and it was agreed that we don't need to meet in March.  NEXT MEETING:  April 7.

REPORTS

11.  Leak in RE bathroom.  George Koris and Bob Kaeser looked at the leak problem in the left (east) RE bathroom and determined that a professional plumber was needed.  A plumber from Ready Rooter Chapman found and repaired the leak.  This involved breaking through the floor and into concrete.  He laid concrete, but the area needs repair.  Cost $674.  George will repair the drywall, and a little clean up and tidying up will follow.

12.  Heat in the Breezeway Room. Ed Zack replaced the faulty thermostat with a new one that can be programmed.  Chuck Wagar is monitoring the effectiveness of the new thermostat.

13.  Accessibility items. Ed Zack installed a doorbell at the church office, about 36 inches above the ground on a post about ten feet northwest of the office door.
Ongoing Projects (That we may want to forget)   

14.  Small paint jobs.   Painting needed for selected cabinets and shelves in RE rooms, including room 3.  These need to be tackled sometime.  Ken indicated that he'd be happy to do this with some help.

Matt Kosanke, our custodian, has noted that the wall below the window, in the social hall where chairs are often stored, could use a paint job or at least a touch up.  This can be handled when we tackle several small paint projects  (this and in RE).  For now, what's the best idea for protecting the new paint job from further marks caused by the chairs?  If the painting gets done, George Koris has agreed to install 3/4 inch square hardwood molding at the top of the (low) wall.

Ken Ross
ruthken@pacinfo.com
home phone:  541-686-1549

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UUCE Facilities Council REPORT
In lieu of January 6, 2009 meeting

1.  Moss removal.  Chuck Wagar is looking into the appropriate and environmentally-friendly way to remove moss.  He's consulted Judy Sawyer, co-chair of the Green Sanctuary Committee.

2.  Scheduled Annual Maintenance.   FOR JANUARY: 

     (a)  Flush water heater.  Should this item be dropped from our Scheduled Annual Maintenance?
     (b)  Check furnace/air circulation system.

3.  Heat in the Breezeway Room.  Chuck Wagar and Ed Zack are looking into obtaining and installing a suitable thermostat for this room.

4.  Accessibility items.  Ken Ross and Ed Zack are working on installing a doorbell at the church office (about 36 inches above the ground), because the door is difficult for some people to open, especially those in wheelchairs.  Also, when the weather improves, Ed has agreed to install a threshold so that wheelchairs can actually access the office.

5.  FC Operating Manual.  Jack Stevens and Ken Ross agree that we need an "operating manual" and are looking into how to create one without reinventing the wheel.

6.  Vinyl versus wood.  (from Barb Berry via Ann Fuller)   "I contacted Candee to offer a table for the toddler's room.  She explained that she has the vinyl cover on the table so that it can be properly cleaned (with bleach).  I've heard that it is the Facilities Council that has reviewed (and recommends?) cleaners that are used by Matt.  Do you guys know whether a wooden surface, for use by toddlers, can be made more sanitary than a vinyl surface?  Certainly, in my mind, I'd rather have my child bite the wood than the vinyl."  Ann responded to Barb Berry that the FC will accept (has no objection to) a new wooden toddler table donated by Ric and Barb Berry for room 4.

7.  Treasurer's report.  New expenses on our account since our last report are:  $165 to Evergreen Roofing to repair the roof above RE room 4, and $278.57 to the National Fire Fighter Corporation.  This leaves us a balance of $1712, based on our goal to limit normal maintenance and repair expenses to $4000 annually.

8.  Next meeting:   February 3, 2009.

REPORTS
9.  Ann Fuller took the broken metal chairs frame, broken wooden stool, broken wood/plastic mesh child gate, and a many-tubed plastic unit to Glenwood Lane Co. Waste site for recycling.

10.  From Candee:  "A step up to the tall structure in the playground is totally busted out...screws and nails showing!  I will try to block it off and put a sign out there.  Also, there is a board hanging down at the base of the slide that should be joggled and fixed when possible."  Chuck Wagar fixed these two broken items.

11.  The issue of heat in the library was revisited; see item 9 below.  The heater mentioned in item 9 was the one that Kathy Dillon was originally concerned about.  Chuck Wagar reminded the group that an electrician bid $380 to install two outlets.  There would be further costs for a permit and two heaters.  Ken communicated with Kathy about our concerns.  Kathy's response was gracious.

Ongoing Projects (That we may want to forget)   
12.  Small paint jobs.   Painting needed for selected cabinets and shelves in RE rooms, including room 3.  These need to be tackled sometime.  Ken indicated that he'd be happy to do this with some help.

Matt Kosanke, our custodian, has noted that the wall below the window, in the social hall where chairs are often stored, could use a paint job or at least a touch up.  This can be handled when we tackle several small paint projects  (this and in RE).  For now, what's the best idea for protecting the new paint job from further marks caused by the chairs?  If the painting gets done, George Koris has agreed to install 3/4 inch square hardwood molding at the top of the (low) wall.

Ken Ross
ruthken@pacinfo.com
home phone:  541-686-1549

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UUCE Facilities Council MINUTES
December 2, 2008

In attendance:  Ann Fuller, Matt Kosanke, Ken Ross, Jack Stevens, Chuck Wagar    1.  Opening words.  Ken gave opening words.

2.  Treasurer's Report.  (Jack Stevens)  The report that Jack and I received from the church Treasurer showed no change from last month.  We are pretending that we started the year with $4000 and that balance is down to $2731.  That's good, though we have at least two new expenses -- $165 for the room 4 roof and $20 at Eugene Hardware.  The remainder of our account, $5323, is our pretend reserve.  Carley Fund remains at $695.

3.  Vinyl versus wood.  (from Barb Berry via Ann Fuller)  I contacted Candee to offer a table for the toddler's room.  She explained that she has the vinyl cover on the table so that it can be properly cleaned (with bleach).  I've heard that it is the Facilities Council that has reviewed (and recommends?) cleaners that are used by Matt.  Do you guys know whether a wooden surface, for use by toddlers, can be made more sanitary than a vinyl surface?  Certainly, in my mind, I'd rather have my child bite the wood than the vinyl.  Ann will notify Barb that the Facilities Council see no problem with using a new wood surface.

4.  Scheduled Annual Maintenance.   No items for December.

     4a.  A new sensor light was installed by the maintenance room by Ken's step-son, John.

     4b.  Chuck and Matt will deal with broken items by maintenance room door.

     4c.  From Candee:  "A step up to the tall structure in the playground is totally busted out...screws and nails showing!  I will try to block it off and put a sign out there.  Also, there is a board hanging down at the base of the slide that should be joggled and fixed when possible.  Chuck will fix these two broken items.

     4d.  Chuck noted that there are three fire extinguishers in the maintenance room that are expired.  Ann will talk to Hutch, and perhaps the company that monitors our extinguishers, and find out what should be done with them.

     4e.  The issue of heat in the library was revisited; see item 9 below.  The heater mentioned in item 9 was the one that Kathy Dillon was originally concerned about.  Chuck reminded the group that an electrician bid $380 to install four outlets.  There would be further costs for a permit and two heaters.  Ken agreed to communicate with Kathy about our concerns.

     4f.  Chuck expressed concern with items left loose in, for example, the kitchen area.  He often puts them in Lost & Found, and it was agreed that this was a reasonable action.

     4g.  A ceiling leak was observed in the sanctuary, but Matt and Chuck checked this out and found no leak.

     4h.  The mold in RE room 4, caused by the leak recently fixed (see item 11 below), was discussed.  Ken will check with Candee whether she believes that there is still a problem.  If so, Ken will get back to Ann and Chuck who have ideas of how to proceed.

5.  Condition of west end of the building.  There was a discussion based on input provided by Ed Zack and some email comments from David DeCou.  Ed checked the northwest wall for further building movement.  The committee agreed with Ed that the situation needs continuing monitoring, with special attention to unexpected broken glass, roof leaks, jammed doors and (less likely) zippering plaster.  It was wondered whether we have data of the movement over the past few years and whether some of the movement is seasonal.  Chuck and Matt agreed to monitor the situation, and Ken will ask Candee to also do so, using Ed's guidelines.

6.  Next meeting:  January 6.  George Koris will chair the meeting.

REPORTS

7.  Piano in RE room 5.  The piano in room 5 was hard to move.  George Koris solved the problem.

8.  Shelves in office area.  Chuck Wagar installed a couple of small shelves on the wall to the right of the sink in the copier room.  The staff appreciated the work.

9.  Heat in the library.  Bob Kaeser found a radiator type heater in the maintenance room and installed it in the library.  It has a thermostat built in, and front buttons allow selection between 500, 1000, and 1500 watts.  It is a liquid-filled unit that has a lot of radiative surface and therefore does not get hot enough to be a fire hazard nor hot enough to cause a burn.

10.  Two leaf raking parties.  The day after the election, November 5, twelve (12) folks showed up to rake leaves.  Five good folks did the same on November 18.  Thanks to all, especially Rob Castleberry and Chuck Wagar.

11.  Leak above RE room 4.  The triangular roof above RE room 4 was repaired by Evergreen Roofing about November 17.  Cost $165. There is flaking paint and some mold, caused by leakage, in the corner of the room.  Matt will look into this.

Ongoing Projects (That we may want to forget)   

12.  Small paint jobs.   Painting needed for selected cabinets and shelves in RE rooms, including room 3.  These need to be tackled sometime.  Ken indicated that he'd be happy to do this with some help.

Matt Kosanke, our custodian, has noted that the wall below the window, in the social hall where chairs are often stored, could use a paint job or at least a touch up.  This can be handled when we tackle several small paint projects  (this and in RE).  For now, what's the best idea for protecting the new paint job from further marks caused by the chairs?  If the painting gets done, George Koris has agreed to install 3/4 inch square hardwood molding at the top of the (low) wall.

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UUCE Facilities Council MINUTES
September 2, 2008

In attendance:  Ann Fuller, George Koris, Matt Kosanke, Ken Ross, Jack Stevens, Chuck Wagar

1.  Opening words.  Nice words about love and work were given by George Koris.

2.  Flooring in RE room 4.  As reported below, new carpet and linoleum have been installed in RE room 4.  But the baseboard was not replaced.  There is rubber cove available in the Maintenance Room.  Ann Fuller will get an estimate from Allen Weatherford for what the work would cost.

3.  Small paint job in the Social Hall.  Matt Kosanke, our custodian, has noted that the wall below the window, in the social hall where chairs are often stored, could use a paint job or at least a touch up.  This can be handled when we tackle several small paint projects  (this and in RE).  For now, what's the best idea for protecting the new paint job from further marks caused by the chairs?  If the painting gets done, George Koris has agreed to install 3/4 inch square hardwood molding at the top of the (low) wall.

4.  FC expenses.  Encouraged by Candee Cole, Ken Ross investigated what church budgets cover items that are needed and serve many communities in the church.  As current examples, we need newer and better easels and fans.  Since other budgets don't seem to cover such items, it was agreed somewhat reluctantly that these expenses come under the Facilities Council budget.

For technical bookkeeping reasons, the church financial experts have encouraged us to combine our Maintenance & Repair Fund with our Reserve Fund.  This is being done and the new single fund is now called the Repair Reserve Fund (fund 2020).  There was concern with the name; perhaps we'll ask for a change later.  At this point the fund has about $8640 in it.  Recent expenses have been $363 for linoleum and carpet in RE room 4, $110 for a leaking toilet, $12 for outdoor faucet repair, and $89 for law mower, exterior lights, chair parts and plumbing.  These do not include two upcoming expenses: $300 for installing linoleum and carpet in RE room 4, and $115 for repairing the leaking dishwasher. (The Carley Fund has $695 in it.)

5.  Scheduled Annual Maintenance.   SEPTEMBER
Check for insects.  None have been observed lately.

REPORTS

6.  Labor of Love Day, Sunday, August 31.  For the second year in a row, George Koris did a great job organizing this all-church event.  Chuck Wagar assisted on Sunday morning.

7.  Carpet and Linoleum in RE room 4.  Ann Fuller and Ken Ross arranged to have the carpet replaced and to have linoleum near the sink and  east entrance, as in room 3.  Cost, including installation was $663.

8.  Leaking toilet. George Koris and Bob Kaeser pulled the leaking toilet and put in a new wax ring.  This did not fix it, so a plumber was called who solved the problem using an industrial-size wax ring.  Cost was $110.

9.  Dishwasher leak.  When run, the dishwasher was leaking big-time and the water leaked outside and into the copier room of the office.  Bob Kaeser determined that it needed a new well-set gasket, so we had a Hobart technician do the job.  Cost was $115.

10.  Outside faucet leak.  The outside faucet near the office, which is connected to the timer by the church sign, had a minor but persistent leak.  Ken Ross and Ruth's son, John, fixed that leak, which led to discovering a couple of leaking plastic connectors which have been replaced or removed.

11.  Lost and Found.  Progress has been made.  Some items have been claimed, some discarded, and some returned to their rightful owners.

11a.  Lighting in foyer.  Jack Stevens noted that we need ceiling lighting for the UU magazine rack in the sanctuary lobby.  The Membership Committee will be consulted, and the Accessibility Committee has already endorsed this idea. 

Ongoing Projects (That we don't want to forget)   

12.  More Library items. (1)  The Library folks (meaning Kathy Dillon, so far as I know) would like a wall heater or two in the Library by October.  Before tabling the issue at our May meeting, there was discussion of potential problems and expenses.  (2)  In the fall, the fan that George installed needs to be covered for the winter.

13.  Next meeting:  October 7.

Ken Ross
ruthken@pacinfo.com
home phone:  541-686-1549

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UUCE Facilities Council MINUTES
August 5, 2008

In attendance:  Ann Fuller, Bob Kaeser, Jim Kayser, Ken Ross, Jack Stevens, Chuck Wagar

1.  Opening words.  Ken Ross read "prayer in the aftermath of hate" concerning reconsecrating the Tennessee Valley Knoxville church.

2.  Furniture and carpet analysis.  On July 23, Ann Fuller and Ken Ross went around the church looking at chairs and tables that needed fixing or possibly tossing.  They toured the church and addressed the following items.

      (a)  There are 29 poorly designed, apparently very old, chairs in RE rooms 1 (nine), 5 (eighteen) and 6 (two), many with broken weld joints (underneath). Ann and Ken agreed that these broken joints don't pose a safety issue.  Also, several of these chairs have loose backs (which Ken couldn't tighten).  The group agreed that these issues don't pose a hazard, but Bob Kaeser plans to see if he can't at least tighten the loose backs.

     (b)  The old bench by the office is less wiggly, thanks to Ken, but on the left edge there's a broken piece of metal that could cause a nasty wound, and infection if one was wearing shorts.  Ken will check with the office to determine how important this bench is.  If we are to keep it, Bob will add a bar that would cover the broken piece of metal.

     (c)  Ken and Ann noticed some items that they thought ought to be tossed.  One is the loose piece of fence/gate across the sidewalk from room 6.  A second is the small stool below room 6's side window.  And the third is the big box to the west of the mechanical room.  The group agreed that these can all go.  Chuck Wagar will take the small stool.  Ken will check with Candee regarding the fence/gate which evidently was used to fence off the breezeway area.  The group also noted a dangerous-looking pipe near room 6 and all the lumber under the library porch.  Chuck indicated he'd remove the pipe (or cover it?).  The group agreed that we didn't need all that lumber.

      (d)  A round table in the audio room off the sanctuary is broken.  It was agreed that it was dangerous (tends to collapse when set up), but that we shouldn't try to repair it.  It should be discarded.  As a first step, it has been moved to the library porch so that it won't be inadvertently set up again.

      (e)  Ann Fuller, Ken and Candee Cole agree that the carpet in RE room 4 (that's the room for the infants) needs to either be professionally cleaned or replaced, and that there needs to be some sort of linoleum floor near the sink.  The group supported follow-up plans:  Ann (and Ken) will begin by finding out what it will cost to install flooring and a new carpet.

3.  Leaking toilet. George Koris and Bob Kaeser pulled the leaking toilet and put in a new wax ring.  This did not fix it, and George and Bob are mystified.  After hearing their separate analyses, the group decided that we need a professional plumber.  George will call a plumber, probably Twin Rivers who was recommended by Jack Stevens.

4.  Refrigerator gasket problem.  George and Bob determined that the problem lies not in the gasket, which is almost new, but with the door itself, which is tweaked and out of square with the box.  They played with bending it a bit, and that helped somewhat.  This may be sufficient.  It was noted that, if we need a replacement, used refrigerators are not that expensive.  Also, someone in the church might have one they'd donate.  At one time, Linda Yeager offered one.

5.  Labor of Love Day.  Again this Labor Day weekend, some of us, including George Koris and Ken Ross, will be spearheading the annual church work party.  Ken regrets that he won't be there, but Chuck indicated that he would arrive early and help George set things up.  Two big items are:  Chuck Wagar noted that English ivy is taking over trees in the NE corner of the property.  Candee needs bark chips spread in the playground area again this year; Candee will order the chips in advance.

6.  Lost and Found.  Someone needs to be in charge of the Lost & Found.  Chuck has concerns.  It was agreed that we wait until we know the long term status of the church administrator before determining what should be done.  Meanwhile, it was agreed that we would get started.  Ken will announce in the Orders of Service and the newsletter that people should check the "lost and found" box (and the coat rack in the foyer).  And, at least this Sunday, Chuck will put the box on the Social Hall deck for easy access.  Long-range hope:  newsletter articles semi-regularly that would remind people about the box and mention some key items in it.  Matt, say, would put the box on or near the Social Hall deck on selected Sundays.  Items not claimed will end up at Goodwill or discarded.

7.  Miscellaneous.  Chuck had the electric lawn mower repaired.  The weed whacker is broken.  After a search for the bill, in order to benefit from the warranty, failed, it was agreed that Chuck should buy a new one.

Chuck has trimmed some limbs that are impinging on our church roof, so that they won't gouge the roof.

8.  Scheduled Annual Maintenance.   AUGUST
1.  Check furnace/air circulation systems
2.  Grade driveway; re-gravel as needed

Reports
9.  Social Hall door lock.  After a lot of checking around, Kylia Bussey has added a lock that can be set without having a key.

10.  Gate to playground area.  Ed Zack has fixed the gate and nearby fence, but he indicated that the problem will return because of the soft soil in the area.  Bob believes that the connecting post can be made vertical, hence more secure.  Bob will discuss this with Ed.

11.  Church inventory.  On July 29, Jack Stevens and Ken Ross did an inventory of the church, focusing on big items such as furniture, appliances, and electronic equipment.  Others have been asked to critique the inventory.  When completed, a copy will be placed in the office and also given to the board secretary, Jean Coberly, since the records are needed for our building insurance.

Ongoing Projects (That we don't want to forget)   
12.  More Library items. (1)  The Library folks (meaning Kathy Dillon, so far as I know) would like a wall heater or two in the Library by October.  Before tabling the issue at our May meeting, there was discussion of potential problems and expenses.  (2)  In the fall, the fan that George installed needs to be covered for the winter.

13.  Next meeting:  September 2.

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UUCE Facilities Council REPORT
July 1, 2008

Many relatively minor things are being taken care of, and we're not spending much money.

Current Projects

1.  Social Hall door lock.  By process of email exhaustion, it was agreed that Kylia Bussey and Ken Ross will decide what, if anything, needs to be changed -- and will do it.  She's still working on it.

2.  Labor of Love Day.  Again this Labor Day weekend, some of us, including George Koris and Ken Ross, will be spearheading the annual church work party.  You will hear more about this at the August meeting!

Chuck Wagar noted that English ivy is taking over trees in the NE corner of the property.  This will be included as a Labor Day project.

3.  Church inventory.  After July 21, Jack Stevens and Ken Ross will do a first draft of an inventory, focusing on the obvious, large and/or valuable items.  After that, local experts (office staff, custodian, DRE) will be consulted as needed.

4.  Gate to playground.  The hinge end of the gate is separating from the fence.  Ed Zack will look into this.

5.  Lost and Found.  Someone needs to be in charge of the Lost & Found.  Later in the summer, when the staffing of the office is clearer, Ken Ross will make some sort of arrangements for this.

6.  Scheduled Annual Maintenance.   JULY 
     1.  Inspect furniture; repair as needed.
     2.  Inspect exterior stucco/concrete; repair as needed.
     3.  Inspect plumbing fixtures.
     (Any volunteers?)

Reports

7.  Slide in the playground. On June 26, George Koris repaired a broken board on the slide.

8.  Limbs on roof.  George Koris looked at the situation and concluded:   One tree overhangs a bit over the cover over the steps down to the office. There are several trees at the rear of the church that overhang the cover of the rear balcony behind the library.  Not that this should never be taken care of, but for potential buyers, I do not see how this could make that much of a difference, especially when compared to stuff like major cracks in walls and sidewalks.  In any case, I do not trust either roof enough to stand on them and trim from there.  If we really need to do this, we should call in a professional.

9.  Miscellaneous work.  Kylia Bussey caulked a loose window in the Library.  She also made the loose rugs by the main front door more secure, after the custodian Matt Kosanke was consulted.  Using email lists, Kylia tried to find someone to re-upholster two (or three) chairs from the office.

Recall that George Koris moved the railings and toilet paper dispensers in the upstairs rest rooms, to increase accessibility.  Kylia followed up by removing the old wall anchors, filling in the holes and painting the area.  Matching the old paint (almost) was the biggest challenge.

Ongoing Projects (That we don't want to forget)   

10.  More Library items. (1)  The Library folks (meaning Kathy Dillon, so far as I know) would like a wall heater or two in the Library by October.  Before tabling the issue at our May meeting, there was discussion of potential problems and expenses.  (2)  In the fall, the fan that George installed needs to be covered for the winter.

13.  Next meeting:  August 5.

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UUCE Facilities Council REPORT
June 3, 2008

Current Projects

1.  Social Hall door lock.  By process of email exhaustion, it was agreed that Kylia Bussey and Ken Ross will decide what, if anything, needs to be changed -- and will do it.

2.  Limbs on roof.  George Koris and Ken Ross will look at the situation.  They will trim and remove limbs that are on or close to the roof, provided it is safe to do so.

3.  Miscellaneous work.  Kylia Bussey will caulk a loose window in the Library.  She will also make the loose rugs by the main front door more secure, after the custodian Matt Kosanke is consulted.  Kylia and Ken Ross plan to wash the deck adjacent to the Social Hall and paint the railing.  They also plan to find someone to re-upholster two chairs from the office.

4.  Labor of Love Day.  Again this Labor Day weekend, some of us, including George Koris and Ken Ross, will be spearheading the annual church work party.  You will hear more about this.

5.  Church inventory.  As Jack Stevens has reminded us, we need a church inventory again.  Based on consultation with Rev. Landale, Kim and Candee, this should be in June, but may be delayed because of Kim's absence.

6.  Scheduled Annual Maintenance.   JULY 
~~1.  Inspect furniture; repair as needed.
~~2.  Inspect exterior stucco/concrete; repair as needed.
~~3.  Inspect plumbing fixtures.
(Any volunteers?)

Reports

7.  Beam repair.  Ed Zack pointed out that the south 4-joist beam under the ramp is rotting. He repaired it by "sistering" a new pressure-treated 2x12 to bypass the old rotten 2x12.

8.  Thresholds.  Threshold into the east RE restroom with ADA-compliant toilet needed to be made smooth.  Ed Zack has installed a concrete ramp here.

9.  Shifting building.  Ed Zack confirmed that the old building continues to shift and move.  His measurement of the utility room corner indicates that since 13 Oct 2005 the wall has shifted outward 1/4".  This is confirmed by the evidence of the new cracks around the new window (installed subsequently) and the now broken patchwork that he did on the sidewalk/foundation connection at that time.  The sidewalk outside the utility room is sliding NW.  Similarly, on the SW corner of the building (near room 1) the patches are all broken.  Ed isn't an engineer but indicates that none of this is good news, but he thinks we have a little time before things start to get dramatic (read:  "dangerous" and "expensive"). 

Lastly, that west wall is a big problem, but Ed reminds everyone to remember that the north two-story curtain wall of the stairway on the north side of the building really bothers him and needs to be monitored.  The entire wall and roof is "guillotining" the landing of the stairway.  I.e., the wall is resting on (and compressing) the landing.  Very unusual and unnatural.  Ed has no way to understand how this all hangs together, nor for how long the unique combination of pressures and forces will remain in stasis.

10.  Treasurer's Report.  We still have about $6,000+ between the Repair Reserve and Carley Fund.  Thanks to good management and generosity of all, there is still $277 in the Maintenance & Repair Fund.  Whatever is left at the end of June will be rolled over into our Repair Reserve Fund.

11. Library item.  George Koris has installed a new fan over the outside door of the Library.

Ongoing Projects (That we don't want to forget)   

12.  More Library items. (1)  The Library folks (meaning Kathy Dillon, so far as I know) would like a wall heater or two in the Library by October.  Before tabling the issue at our May meeting, there was discussion of potential problems and expenses.  (2)  In the fall, the fan that George installed needs to be covered for the winter.

13.  Next meetings.  It was agreed that we might not need to meet in June or July, though this will require some work by email.  Our next meeting will be on August 5.

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UUCE Facilities Council MINUTES
May 6, 2008

In attendance:  Kylia Bussey, Ann Fuller, George Koris, Ken Ross, Jack Stevens, Chuck Wagar

1.  Opening Presentation.  George did a fine show and tell, using some photos of the building that go back 20 to 40 years.

2.  Another Library item. The Library folks (meaning Kathy Dillon, so far as I know) would like a wall heater or two in the Library by October.  Before tabling the issue until the next month, there was discussion of potential problems and expenses. 

3.  Mechanical Room.  Chuck Wagar consulted the group regarding what should be done with several items in this room, some of which haven't been used in years.  Two vacuum cleaners, a push lawn mower, and a lead electrical cord that needs a new connector will be given to Goodwill or St. Vincent De Paul.  There are two or three chairs from the office that need upholstering; Ken will talk to Kim and decide how to proceed, perhaps buying material and seeking a volunteer (on uu-share or uu-chat, say) to do the upholstering.  George will take care of fixing the wheels on the red hand truck.  It was agreed to keep the second hand truck.  Ken will consult Kim and determine what is in the filing cabinets and where they might go.  It was agreed that Jack's banker's boxes, containing financial records, can remain where they are.  Ken will discuss with Candee the status of the 10x12 tarp attached to a pole.

4.  Scheduled Annual Maintenance.  Furnace maintenance is the only item on the list.  Kylia replaced three of the four filters and cleaned the other one.

Reports

5.  Treasurer's Report.  Jack Stevens shared information from the church treasurer, Marta Powers:  We have about $6,000+ between the Repair Reserve and Carley Fund.  Our allocated budget for Maintenance & Repairs was $2,000 and we have spent about $1,660.  Per our previous conversations with Marta, she will be rolling any amounts not spent in Maintenance & Repairs into the Reserve Fund at the end of the year.

6.  Litany of Thanks.  Ann Fuller participated in the Litany of Thanks at Celebration Sunday, April 6.  She said a few words representing the work we on the committee, and others, do.

7.  Dishwasher.  Bob Kaeser and Ed Zack removed the motor on March 19.  Bob took it to Eugene Electric and, after receiving the wrong part, Eugene Electric repaired the motor, at a cost of about $90.  Bob finished re-installing the motor on Friday, April 11.

8.  Walkway through playground.  On April 16 and 17, white lines were painted on each side of the walkway, and they were sprinkled with glass beads.  Jim Weldy donated the paint and beads, Kylia did the painting and bead work, and Ken helped with the painting. 

Ongoing Projects (That we don't want to forget)   

9.  Church inventory.  Jack reminded us that we need a church inventory again.  Based on consultation with Rev. Landale, Kim and Candee, it seems that planning this for June makes sense.  Ken will work on this.

10. Library items.  (1)  Before summer, we want look into putting a fan (or fans) over the door to the deck, for cooling.  George will look into this.

(2)  The Library folks would like a wall heater or two in the Libary by October.

11.  Something is rotten (but not in Denmark)
Ed Zack pointed out that the south 4-joist beam under the ramp is rotting.  Ed will take charge of replacing the beam when the weather is better. The beam is at the low end of the ramp and he does not consider this an emergency item.

12.  Status of fence project
We have some volunteers to join a fence-mending party, in addition to George:  Doug Hintz, Bob Kaeser, Rob Castleberry and Ken Ross.  It was agreed that this project isn't high priority.

13.  Watering around the church sign
Glen Treiber has material to install a sprinkler system on a timer. Glen will do this in the spring.  Glen has done this!!

14.  Thresholds
Threshold into the RE restroom with ADA-compliant toilet needs to be made smooth.  Ed will take care of this when the temperature is high enough.

15.  Next meetings.  It was agreed that we might not need to meet in June or July, though this will require some work by email.

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UUCE Facilities Council
MINUTES March 4, 2008

In attendance:  Kylia Bussey, Ann Fuller, Bob Kaeser, George Koris, Ken Ross, Jack Stevens, Chuck Wagar

1.  Opening Words.  Ann Fuller shared a William Ellery Channing quotation.

2. Library items.  (a)  Based on email between Ann Fuller and Kathy Dillon (writing on behalf of the Library Committee) regarding the large fan in the Library, at our last meeting we agreed that one possible plan would be to (1) remove the fan soon, and do what's needed to stop cold air from coming through, and (2) before summer, look into putting a fan (or fans) over the door to the deck, for cooling.  The Coordinating Council was agreeable to these plans.  George Koris volunteered to execute item (1).

 (b)  Library folks need to know where the electrical outlets are.  Bob Kaeser, Kylia Bussey and Ken Ross located one outlet and provided two extension cords.

3.  Financial  report.  Jack Stevens indicated that we have $5381 in Repair Reserve, $430 in Maintenance & Repairs, and $695 in the Carley Fund. 

3a.  Utilities report.  Chuck Wagar circulated a handout giving our electrical energy consumption and our water consumption over the past six years.  The energy consumption has dropped from 77,281 KWH in 2001 to 56,480 KWH in 2007.  Water consumption was 8200 gallons per month in 2001, dropped to 6000 gallons per month in 2003-2006, went back up to 6500 gallons per month in 2006, and

4.  Scheduled Annual Maintenance.  This month we are supposed to "check for insects."  Chuck Wagar and Bob Kaeser agreed to look for potential trouble spots.

5.  Painting of kitchen.  Members of the Council discussed the possibility of painting the kitchen.

Reports

6.  Painting along parking area and walking to RE.  George extended the blue handicapped parking by about one car length and painted yellow markings for the no-parking area.

7.  Furnace maintenance.  Kylia Bussey, with gopher Ken Ross, checked out the furnaces.  All the furnaces are the same make (Chrysler).  Both the fans and the heat exchangers are enclosed, and there are no oil ports.  So there wasn't much cleaning needed.  Three of the furnaces were vacuumed, but the fourth one didn't need it.  Chuck Wagar had recently replaced the filters in the upstairs furnaces.  The filters in the downstairs furnaces were replaced. 

8.  Cabinet lock in kitchen.  Pam Love discovered that much of the coffee that had been purchased by the church for coffee service was gone.  George Koris added a door that could be locked to cover the two shelves in the kitchen storeroom where the coffee was stored.  In the future, all overstock for coffee service will be kept there as well, and only opened containers of ground coffee will be kept in the kitchen.  The people who sell the coffee and Pam Love (in charge of Hospitality) have keys.
Ongoing Projects (That we don't want to forget)   

9.  Walkway through playground.  Kylia Bussey volunteered to paint the white lines when weather permits.

10.  Something is rotten (but not in Denmark)
Ed Zack pointed out that the south 4-joist beam under the ramp is rotting.  Ed will take charge of replacing the beam when the weather is better. The beam is at the low end of the ramp and he does not consider this an emergency item.

11.  Status of fence project
We have some volunteers to join a fence-mending party, in addition to George:  Doug Hintz, Bob Kaeser, Ed Peara and Ken Ross.  For various reasons, this non-urgent project will be postponed until spring.  Or summer after school is out, so we can get younger volunteers.

12.  Watering around the church sign
Glen Treiber has material to install a sprinkler system on a timer. Glen will do this in the spring.

13.  Thresholds
Threshold into the RE restroom with ADA-compliant toilet needs to be made smooth.  Ed will take care of this when the temperature is high enough.

Ken Ross
Scribe

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UUCE Facilities Council
MINUTES February 5, 2008

In attendance:  Kylia Bussey, Dave DeCou, Ann Fuller, Reverend Steve Landale, Ken Ross, Jack Stevens, Glen Treiber, Chuck Wagar

1.  Opening Words were shared by Reverend Landale.

2.  FC, RE and process.  Ken previously shared some comments regarding triangulation and a request regarding process, by email.  Since this involved some communications with Candee, Reverend Landale explained that he is the supervisor of the Director of Religious Education, Candee Cole, which is a relatively recent change.  Anyone who has issues with Candee can take them to Steve, but not before they have taken them to Candee. 

In general, Steve highly recommended that we learn to practice Nonviolent Communication (NVC) principles, and he emphasized that in the long run we'll save time.  Remember, a potential conflict can be turned into an opportunity to learn.  Assume good intentions.  Give the gift of curiosity as exemplified by the different possible tone to the question, "Why do you do XXX?"  One tone conveys a serious interest in knowing, while another tone is accusatory.  Even if one doesn't take a workshop on this, one can learn the basics like this in a short time.

Further discussion indicated that we need clarity on who is in charge of aesthetics in our church, since we no longer have an Aesthetics Committee.  While it's clear that "safety" is within our realm of responsibility, it isn't so clear who is responsible for "aesthetics."  The idea of rejuvenating the Aesthetics Committee was discussed.

3.  Painting along parking area and walking to RE.
George will extend the blue handicapped parking by about one car length and paint yellow markings on the no-parking area when weather permits.  Kylia will volunteer and help paint the white lines (other volunteers will be needed) when weather permits.   This item was noted.

4.  Fan and window in Library.  Copies of relevant email between Ann and Kathy Dillon were circulated at the meeting.  Briefly, on behalf of the Library Committee, Kathy wondered whether the large fan is really used for cooling in the summer.  There's concern about the cold air that comes through it.  Also, there's interest in using the wall space for additional bookshelves.  After some discussion, it was agreed that one possible plan would be to (1) remove the fan soon, and do what's needed to stop cold air from coming through, and (2) before summer, look into putting a fan (or fans) over the door to the deck, for cooling. 

For this discussion, we regarded the question of additional bookshelves (what kind, who does the work, who pays for materials) as a separate issue, which can be faced later.  ALSO, it was agreed that (1) and (2) are our recommendations, based on the correspondence, but they should be taken back to Kathy Dillon and discussed more widely, before we act on them.  In fact, they will be presented at the next Coordinating Council meeting for broad input.

5.  Tasks list. Ken circulated copies at the meeting.  A couple of additions were contributed.  Kylia indicated that she has a truck, and Chuck indicated that he's interested in "minor" carpentry work too.  These additions have been added to Ken's copy.

6.  Financial  report.  (Jack Stevens)  Jack supplied the following information.

.........Repair Reserve:  $5381

.........Maintenance & Repair:  $523  (It is understood that, if this balance drops to $00, we can draw on the Repair Reserve.  This temporary process is a result of peculiar bookkeeping during a transition in the financial processes of the church.)

.........Bob Carley Fund:  $695  (This fund was set up by Jean Carley in memory of her husband, Bob Carley.  It was intended for church maintenance or improvement without further specific restrictions.  In fact, Jean is happy for us to use it as we wish, assuming wisely of course.  For now I, Ken, regard it as a supplement to the Repair Reserve.)

7.  Roller shade on office door.  Kylia and Ann reported on the history.  Briefly, the idea originated with Ann and Kim, but was difficult to execute because the office door is solid steel.  But Kylia tried!  It was finally decided by Kylia and Kim that we don't need a new shade, especially since Chuck has fixed it so that, when the current shade is down, it is secured so that it doesn't flap and get caught in the door.  Unless we hear further from the office staff, the issue is closed.

8.  Scheduled Annual Maintenance  No items for February.  However, furnace maintenance was discussed.  The annual schedule iists furnace maintenance twice, January and August, but it was decided that this referred to changing of the filter --- which Chuck has been doing.  So far as anyone knows, major maintenance (including appropriate oiling) has been neglected.  Kylia, with gopher Ken, has volunteered to work on this.

8a.  ADDED IN MINUTES.  Ann meant to report on the huge Lost and Found box.  She took the contents to St. Vincent de Paul's donation center on February 1.  Ann and Kim decided that the "Children's Lost and Found" box would be left in the kitchen store room for another week to give kids a chance to look through it. Ann will take whatever is left to the donation center on February 7.

Reports

9.  Hinges
Bob, with assistance from George, installed recessed door hinges for the east upstairs restroom, with the ADA-compliant toilet.  Bob ordered the hinges and donated them to the church.

10.  Miscellaneous good work by Ed
After we determined that the automated switch in the kitchen closet was causing more trouble than it was worth, Ed replaced it with a regular on/off switch.  He installed an extra light in the Social Hall.  He fixed the south light in the kitchen.  he replaced the photocell for the exterior lights.  He drained the hot water tanks.

Chuck noted that the exterior photo-cell lights seem to be on all of the time.  Ken agreed to ask Ed Zack what the status of this project is, and whether there's anything he would like us, meaning Chuck, to do.

Ongoing Projects (That we don't want to forget)   

12.  Something is rotten (but not in Denmark)
Ed Zack pointed out that the south 4-joist beam under the ramp is rotting.  Ed will take charge of replacing the beam when the weather is better. The beam is at the low end of the ramp and he does not consider this an emergency item.

13.  Status of fence project
We have some volunteers to join a fence-mending party, in addition to George:  Doug Hintz, Bob Kaeser, Ed Peara and Ken Ross.  For various reasons, this non-urgent project will be postponed until spring.  Or summer after school is out, so we can get younger volunteers.

14.  Watering around the church sign
Glen Treiber has material to install a sprinkler system on a timer. Glen will do this in the spring.

15.  Thresholds
Threshold into the RE restroom with ADA-compliant toilet needs to be made smooth.  Ed will take care of this when the temperature is high enough.

16.  Painting kitchen cabinets
Ed Peara volunteered, as did Kylia and Ken.  Ken indicated that he'd like us to do this soon.

SUBMITTED BY KEN ROSS

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UUCE Facilities Council
Minutes January 8, 2008

In attendance:
Ann Fuller, Chuck Wagar, Ed Zack, George Koris, Jack Stevens, and Kylia Bussey. (Meeting chaired, and minutes written by, George Koris.)

1. Opening words
Dear Facilities Council,
We can't say thank you enough for all you quietly do to keep UUCE in
good shape. You are a truly amazing bunch and we love seeing all you
accomplish just happen with no fuss. Keep up your wonderful work!
With deep appreciation, The UUCE Board of Trustees

2. Accessibility from the parking area
Facilities Council determined that, for various reasons, no parking should be allowed along the church sidewalk down near the street. . George has already put up a sign indicating: NO PARKING, LOADING ZONE. Also white lines are needed on the sides of the pathway
George will extend the blue handicapped parking by about one car length and paint yellow markings on the no-parking area when weather permits.
Kylia will volunteer and help paint the white lines (other volunteers will be needed) when weather permits.

3. Hinges
Bob has ordered recessed door hinges for the east upstairs restroom, with the ADA-compliant toilet.
The hinges are in and will be installed with help from George.

4. Financial report (Jack Stevens)
Maint and repair: $593
Repair reserve: $4,180
Bob Carley: $695
Total: $6,169

5. 2008-2009 budget
Jack and Ken propose that FC’s request for 2008-2009 be as follows: (a) $4500 for maintenance and repair. (b) $7000 for reserve. (c) $100 for Labor Day work party. Total: $11,600. NOTES (a) For the past few years until the current year, we've asked for $4500 or so and been budgeted $4000. This is for all the expenses incurred by annual needs and for unexpected needs, some of which are emergencies. For the current year, we were budgeted $2000 with the understanding that we could use the reserve fund when we ran over. (b) Our reserve fund needs substantial replenishing, because this spring we estimate that we'll use at least $1500 from the reserve fund to cover our underfunded "maintenance and repair" fund ($2000) and because this year we used the reserve fund for several essential big items. To mention the biggest ones, we had a rotten beam replaced ($3010) and we had the asphalt pathway through the playground replaced by a concrete pathway ($5263). (c) This request is to cover miscellaneous expenses related to the Labor Day work party.
Approved by all present.


6. Mold
Jack noted that he’d heard that some student was bothered by mold in the furniture in room 6. Ken discussed this with Candee. Evidently the carpets and furniture are treated each year, but weren’t this year. Candee will check with Matt about this. (If this doesn’t lead to a solution, the only solution would be to trash the furniture. FC indicated we could then see if someone has similar furniture that they are no longer using and that they would be willing to give to the church. Candee is concerned that we’d get a contribution that was too large.)
Jack has heard nothing more on this. It was decided that this matter is now closed unless RE makes a further request of some kind.

7. Something is rotten (but not in Denmark)
Ed pointed out that the south 4-joist beam under the ramp is rotting. It was also pointed out that the corrugated fiberglass roof over the stairs to the Social Hall is leaking and may need replacing by a better roof. What should be done, and when?
Ed Zack will take charge of replacing the beam when the weather is better. The beam is at the low end of the ramp and he does not consider this an emergency item.

The discussion of the fiberglass roof is closed. We decided that this is not worth doing or pursuing at this time. The roof is not part of the original building.

8. Cabinets in rooms 5 and 2
One of the cabinet doors would not close and painting was needed.
Kylia reports that she has completed this project.

9. Hand Cleaners
We discussed whether we should get any hand cleaner dispensers per a request that Jack originally made. Kim had reported that wall-mounted dispensers cost $30.00 each.
After much discussion of the pros and cons, the majority present appeared disinclined to order any such dispensers, either the wall-mounted or the disposable bottles. Many felt that not only should people be using running water and soap, but that they would give people a false sense of security, germ-wise. Also, Kylia pointed out that they would have to be mounted low enough for people in wheelchairs to use them, which could create a hazard for others. In any case, they would be a bit unsightly if scattered all over the church.

Jack requested time to look into this further, and it was decided to postpone a decision at least until next month’s meeting.

10. More leaks
Chuck pointed out two additional leaks, one in the kitchen storeroom at the south wall, and one in the glass windows near the south-most front entrance door.
The leak in the storeroom is due to the design. The room was originally an open porch, similar to the back porch. Later fiberglass sheeting was installed, with insulating panels over that. There is no way to fix this without tearing out both and starting over. Floor does not appear to be rotting, and it is likely that this has been happening for years. No action to be taken at this time.

The window is leaking somewhat and probably also has for some time. About 5 years ago, Charlie Eckerson and George Koris replaced a small, nearby rotted section of floor. Fixing this would require reglazing at least. The leak appears to be small, and may only occur when there is much wind-driven rain. No action to be taken at this time.

11. Scheduled Annual Maintenance
Flush water heater
Ed Zack will do this
Check furnace/air circulation system
Kylia Bussey will look into this and see what is needed.

12. Roller shade on office door
Ann purchased a new shade for the office door at Eugene Hardware. The clerk at that store told her that she could cut it to size herself.
Ann will return shade and purchase one at Jerry’s or Home Depot, properly cut to order.

13. Indoor storage of playground toys/equipment
It was once again brought to our attention that toys and other materials are being left strewn around outside, and left in the elements.
As the protection of goods and materials is in the FC’s purview, and in the FC’s opinion it makes the church look shabby to visitors, in addition to being a liability when no one is there, Ann Fuller will present this matter to the Coordinating Council and ask that someone be appointed to be in charge of playground cleanup, particularly after Sunday service.

14. Lost and Found
Chuck mentioned that the Lost and Found box is full and is being left on the floor instead of put back on the shelf.
As this has not been done for some time, any items that are not claimed will go to Goodwill or St. Vincent’s on February 1. Notice will be in O of S Jan 13, 20, 27. Ann will take care of this.

Reports

1. Miscellaneous
Jack relayed thanks from Kathy to Chuck for his construction of a Card Table Storage Unit (CTSU).
Kylia reported on the plumbing problem in the classrooms and showed the FC the rotted trap.

2. Sanctuary doors
With email input from FC, George has installed shorter handles on the inside of the doors that look much like the handles on the outside of the doors.

3. Jerry’s
We now have a charge account, with Ken, George and Ed authorized to charge items.

4. Light for pathway to RE area
Ed installed lights using low-voltage power using buried lines. It should be noted, with thanks, that Ed donated these lights.

5. ADA-Compliancy
On December 21, George, with gopher Ken, moved the grab bars and toilet-paper dispensers in the upstairs bathrooms so that they are more ADA-compliant.

6. Heaters
In response to Candee’s request, on December 25 Ken and his talented step-son disabled one of the heaters in the Breezeway Room.

7. Leak
Chuck noted that the sink in RE room 3 leaked when the water was turned on. On December 28, Kylia, with gopher Ken, found a rotten drain pipe and replaced it. At the same time, they checked other RE sinks and found no other problems.

8. Policy
Policy for when people borrow church equipment. The Board approved the new policy EQUIP.1 at its December 13, 2007 meeting.


Ongoing Projects (That we don’t want to forget)

1. Status of fence project
We have some volunteers to join a fence-mending party, in addition to George: Doug Hintz, Bob Kaeser, Ed Peara and Ken Ross. For various reasons, this non-urgent project will be postponed until spring. Or summer after school is out, so we can get younger volunteers.

2. Watering around the church sign
Glen Treiber has material to install a sprinkler system on a timer. Glen will do this in the spring.

3. Thresholds
Threshold into the RE restroom with ADA-compliant toilet needs to be made smooth. Ed will take care of this when the temperature is high enough.

4. Painting kitchen cabinets
Ed Peara volunteered, as did Kylia and Ken.

Submitted by Ken Ross

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