LEADERSHIP

(adopted 5/9/96)
[Bylaw reference 060]

BOT.1 There shall be an Executive Committee consisting of the four officers of the Board who shall be authorized to act for the Board between Board meetings in such matters as are delegated to them within these policies or by other action of the Board.

(There are no Policies BOT.2 or BOT.3)

BOT.4 If a motion passes by an affirmative vote of less than six (6) votes, any Board member may request that the motion be reconsidered at the next Board meeting. (revised 6/12/03)

BOT.5 When a meeting of the Board is impractical and the President deems that a matter must be decided upon immediately, a telephone poll of all available members of the Board may be made. An affirmative vote by a majority of the Board members will fulfill the requirements of Bylaw 060.3 for a special meeting of the Board.

BOT.6 It shall be the policy of the Board to provide child care for Congregational meetings. Details of the arrangements shall be published in the newsletter in advance of the meeting.

BOT.7 No person shall hold more than one elective church office at a time. No member of the Board of Trustees shall serve as a committee chair except as required by the Bylaws.

BOT.8 VOTING BY EMAIL POLICY:

Routine or non-controversial motions may be brought to the Board by email. Any member of the Board may offer such a motion to the President, who shall have the Secretary circulate the motion to the Board and tally the votes. Members may vote "aye" or "defer" (meaning defer until the next meeting), and they may change their votes after voting. Members should share their votes and accompanying remarks with all Board members. If more than one Board member votes to "defer," then the motion will be deferred. Otherwise, if the motion receives at least six "aye" votes, the motion passes. (adopted 8/9/01)

The Secretary shall follow the following procedures.
1. The Secretary will set a deadline, probably 6-9 days, for votes to be received. Two votes will be possible, "aye" or "defer" (meaning defer to the next meeting).

2. If any two Board members vote to "defer," then the motion will be deferred until the next meeting.

3. If, after a Board member has voted "aye," another Board member votes to "defer," the first Board member may reconsider his/her vote and vote to "defer." (The assumption here is that the second Board member has indicated that the motion deserves fact-to-face discussion and the first Board member now agrees.)

4. If at most one Board member votes to "defer," and if at least six members of the Board vote "aye," then the motion shall have passed.
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BUDGET EXPENDITURES

(adopted 6/13/96)
[Bylaw references 090, 090.4, 090.5.
See also Board Policy "Finances."]

BUDG.1 The Executive Committee shall oversee administration of the budget.

BUDG.2 Church members, committees, and employees may commit church funds only by authorization of the Board or Congregation. Approval of committee expenditures is generally the responsibility of the committee chairperson or, in the absence of a chairperson, of the Treasurer. The committee chairperson is responsible for keeping committee expenditures within the approved budget. Expenditures beyond the budget must be approved by the Executive Committee or the Board of Trustees. The Treasurer shall have a signed voucher approving payment before reimbursing anyone for expenditures from any budget category. (revised 7/18/02)

BUDG.3 Funds from the Lay conference and Travel budget shall be allocated by the Board to official denominational conference delegates (RE, Youth, GA, PNWD, etc.) prior to the event.

BUDG.4 The Reserve Fund shall be managed as follows:
xxx 1. At the end of a fiscal year, excess General Fund income shall be transferred to the Reserve Fund. Any pledge payments received after the Treasurer closes the books for a given year shall also be placed in the Reserve Fund.
xxx 2. If a deficit arises in the General Fund during the fiscal year the Board may transfer money from the Reserve Fund only to pay: a) staff salaries and payroll taxes; b) mortgage payments, and c) costs of repairs for major damage to church property not covered by insurance.
xxx 3. Any deficit in the General Fund at the end of the fiscal year may be covered by transferring money from the Reserve Fund.

BUDG.5 Any deficits in the General Fund which remain after the provisions of the Reserve Fund given above have applied shall be handled as follows:
xxx1. During the fiscal year, if the remaining deficit exceeds two percent of the total budget and the Board does not believe the deficit can be made up in the following month, a special meeting of the membership shall be called with at least 14 days written notice to deal with the situation.
xxx2. At the end of the fiscal year, if the remaining deficit exceeds one percent of the total budget, a special meeting of the membership shall be called with at least 14 days written notice to deal with the situation.
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CHURCH PROGRAM CHILD CARE

CHURCH BUILDING USE AND RENTALS

(adopted 5/9/96)
[See also Procedure, "Rental Policies and Guidelines." and/or Commercial Use of Church)
See also Use of Church Name]

CHUS.1 All requests for use of church premises must be cleared through the church office, under the supervision of the Minister and/or the President. If the appropriateness of the proposed use is in question, it will be referred to the Executive Committee. In case of conflicting requests for church use, the following priorities apply:
xxx 1. Regularly scheduled church functions
xxx 2. Members
xxx 3. Rentals

CHUS.2 All users of the church building shall pay the required fees as set forth in the current Rental Fee Schedule and shall abide by the Rules and Regulations for use of the church premises with the following exceptions:
xxx 1. Church members of UUCE may have rental fees waived for the following life passages of immediate family members: weddings and ceremonies of unions, and memorials. Rental fees also may be waived or reduced by the Executive Committee for other UUCE member occasions, but a request must be received at least 30 days prior to the event. (revised 3/13/03)
xxx 2. Upon approval of the Executive Committee, rental fees may be reduced by 35% for recognized charitable, educational, social service organizations, non-profit, all-day meetings or on-going classes. (revised 3/13/03)

CHUS.3 Any uses of the premises will require a fee for the services of the custodian.

CHUS.4 When church facilities are leased or rented over an extended period of time to another institution, that institution shall be required to carry its own liability insurance and the Unitarian Universalist Church in Eugene named as an additional insured in such policies.

CHUS.5 NO SMOKING shall be permitted inside the church building.

CHUS.6 Alcoholic beverages, limited to beer and wine, may be served at official church functions only. Exceptions, such as champagne for toasting at weddings, may be granted by the Executive Committee.

CHUS.7 All church users shall abide by the Eugene City Sound ordinance which prohibits intrusive noise after 10:00 PM.

CHUS.8 No animals, except for service animals, are permitted in the building unless authorized by the Board or the Executive committee. (revised 6/12/03)

CHUS.9 Use of church property (interior and exterior) is restricted to the time-frame specified in the Lease Agreement.

CHUS.10 All child care providers must be 18 years of age or older.

CHUS.11 A current Rental Fee Schedule and Lease Agreement along with the RENTAL POLICIES AND GUIDELINES of the Unitarian Church shall be an addendum to the Policies.
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COMMERCIAL USE OF THE CHURCH

(adopted 5/9/96)
[See also "Use of Church Name" policy below or Church Building Use above]

CMUS.1 Any items to be sold, the methods for sale of such items, and any potential remuneration to the church from such sales, are to be approved by the Executive Committee of the Board of Trustees.

CMUS.2 Exhibitors of items of value for purposes of sale or display of said items must sign a Waiver of Responsibility form. (revised 5/8/97)
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COMMITTEES, GENERAL

(adopted 5/9/96)
[Bylaw references 100.4, 100.5]

COMM.1 Committees not listed as standing committees in the Bylaws may be established by the Board of Trustees as needed.

COMM.2 Unless membership on a committee is specified in the Bylaws, a committee may be made up of any interested members and friends of the church. However, the chairperson must be a church member.

COMM.3 Chairs of committees shall be approved by the Board of Trustees. (revised 6/12/03).

COMM.4 Committee chairpersons shall be responsible for keeping expenditures within the approved committee budget and will present or have presented a signed voucher to the church Treasurer before a request for reimbursement from any budget category will be honored.

COMM.5 Charges to committees as approved by the Board of Trustees shall be included in the Policy Manual as addenda to the Board Policy, "Committees." Committee charges will be generally construed as the job description of each committee in order to provide clarity and continuity as to the function of the committee. (adopted 4/10/97)
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DIRECTORY AND MAILING LIST

(adopted 5/9/96)

DIR.1 Active members and contributing friends will receive one copy of the directory free each year. Additional distribution will be determined by the Membership Committee.

DIR.2 The directory is intended for personal use only. Any use of the directory for commercial purposes or by any organization other than The Unitarian Universalist Church in Eugene is prohibited. This disclaimer is to be published in the front of every edition of the directory.

DIR.3 As a general rule, the church mailing list will not be provided to anyone outside the denomination. Only the Board of Trustees can override this rule should such a request for use be made.
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FINANCES

(adopted 6/13/96)
[Bylaw reference 090. See also Budget Expenditures above.]

FIN.1 There shall be one checking account to handle money for the immediate needs of the General Fund. Money not needed to meet the immediate needs of the church and other Fund money should be deposited in financial instruments for the purpose of earning a prudent level of return consistent with our investment goals.

FIN.2 The Treasurer's responsibility includes the regular function of moving money between the checking account and other financial instruments in order to obtain a prudent level of return while retaining necessary funds on hand to pay church obligations. The Treasurer should consult with the Finance Committee to obtain assistance as may be necessary in identifying the most appropriate financial instruments.

FIN.3 Credit Card Policy.
     Purpose - Each Unitarian Universalist Church of Eugene (UUCE) Business Credit Card is intended for valid UUCE business travel expenses (for example, business related air travel, car rental, hotel charges, meals) or supply and equipment purchases only. Use of a UUCE credit card for personal use is prohibited.
     Only the following staff may possess a card: Minister, RE Director, and Office Administrator.
Role of Credit Card Administrator - The Board Treasurer or designee is the Credit Card Administrator. The Administrator is responsible for overall management of credit card acquisition and use, including development of implementation procedures in conformance with this Policy. Those procedures shall include:
• Creating and maintaining Credit Card applications and performing credit checks of employees applying for a card
• Reviewing and processing new applications
• Canceling cards of individuals who are no longer employees
• Canceling cards that have not been used for 12 months
• Managing past due cardholder account situations
• Reviewing and reconciling reports from the Credit Card provider
• Managing the relationship with the card provider
• Auditing card use to ensure they are used only for UUCE business
(adopted 7/10/08)

FIN.3 Out-of-pocket expenses and donations to or purchases at any fund-raisers will not be considered pledge payments. (revised 5/8/97)
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(Adopted 3/09/06)

FUND.1 The Board of Trustees (or EC acting on behalf of the board) can authorize the creation of a new special fund. In this case, the following steps need to be taken: Specify the name and purpose of the fund. Authorize the treasurer to create an account for the fund. Make it clear who is authorized to spend the money in the fund. If the fund is a "one-time" restricted fund, then there needs to be a sunset clause indicating that the fund will terminate on a certain date, or when certain goals are met. Any monies remaining at the termination of the fund will be transferred to the General Fund unless otherwise specified.

FUND.2 All fundraising requests will go first to the Fundraising Committee, which will consider the request and take into account the calendaring. Requests must include the purpose and nature of the fundraiser and the people responsible for it. If it is a fundraiser with proceeds designated for the General Fund, the Fundraising Committee has authority to approve the request and so inform the EC. The Fundraising Committee will take other requests to the Executive Committee for approval. If the proceeds are to go to an existing fund, this should be noted. If they are not to go to an existing fund, then a special fund should be created following the procedure outlined in FUND.1.

Proposals for special-purpose fundraisers will be submitted to the Fundraising Committee for review and, if approved, will be forwarded to the Executive Committee for final approval. The proposal will include the purpose of the fundraiser, the anticipated amount to be raised, the termination date of the campaign and disposal of funds raised in excess of the goal less expenses. If this last is not specified, the excess will revert to the church General Fund.

FUND.3 The Finance Committee will make an annual review of all special funds and will recommend continuation, consolidation or termination of funds, especially in cases of no action in or out of any fund for a year.
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(adopted 6/13/96)
KEY.1 A key to the church or any part thereof may be lent to church members who have an on-going need to use them to perform their duties in a timely and efficient manner. Persons who have a temporary need for a key (e.g., for access for a rental or pther special event), may also be lent a key for a limited period of time. The office Administrator shall keep a record of all keys that are in circulation. Every key holder shall be provided a copy of the procedures: "The Responsibilities of Being a Keyholder of the Unitarian Universalist Church in Eugene". (revised 6/12/03)

(adopted 5/9/96)

LAY.1 There shall be a Lay Ministry program. It shall operate under guidelines attached to this policy manual and be subject to review whenever the church calls a settled minister. [See the Procedure, "Lay Ministry Function Statement.]
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(adopted 4/06)
(revised 3/23/06)

LEAD 1. The Leadership Council is made up of the chairpersons or their designees of all the working groups in the church, including committees, affinity groups, etc. The meetings of the council are quarterly or as needed, and all church members interested in leadership process are welcome to attend. The meetings provide a forum for cross-program communication and collaboration, as well as for leadership development and selective problem solving.

LEAD.2 The Leadership Council shall have the authority to review changes in aesthetic elements or fixtures of the church suggested by committees or individuals. The Council may approve or deny the change, or it may choose to allow the congregation a comment period, or other process for approving or denying the change. The Leadership Council will work with the Facilities Council on non-essential changes to the building. As in FAC.3, costs exceeding $500 should be taken to the Executive Committee for approval; the Executive Committee may take them to the Board for approval. (adopted 6/08/06)
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(adopted 4/10/97)

LEGAL.1 All contracts to be entered into by the church may be referred, at the discretion of the Board, President, or Minister, to legal counsel, and reviewed by the counsel to the extent counsel deems appropriate. The Board will take counsel's advice into consideration prior to approving the contract.

LEGAL.2 Contracts to be reviewed will include, but are not limited to, contracts with: the Minister, other contract-based employees, consultants, professionals and contractors employed by the church for long-term or on-going renters of church space; any contractors whose activities may have a significant impact on church liability insurance; and others as deemed appropriate by the Board from time to time.
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MEMBERSHIP

A Note about PROXY AND ABSENTIA VOTING In response to several recent inquiries, we thought it important to remind the Congregation why it is we don't have proxy or absentia voting. ~ Proxy voting would be permissible only if it were in our By-Laws, and it isn't. ~ It might work to discourage people from attending the Congregational mtgs. The voting members are the caretakers and stakeholders of the Church, so we need and want our voting members to be present and to participate in the discussion and the voting. ~ The opportunity for full Congregational discourse might be diminished with fewer attendees. ~ It might jeopardize our having quorum in attendance for a vote— which as a reminder, is twenty percent of our voting membership. Without a quorum a vote can not be taken which undermines our Congregational polity at the very least, and more importantly, prevents our voting on, and moving forward with significant Church matters. ~ It would be an administrative challenge at the very least. For instance, what would the rules be for the "proxy" and how many "proxy votes" could any one "proxy" have/collect?  Furthermore, there would be administrative issues in checking the "proxies" against the voting membership rolls and against the in-person votes. ~ Questions remain:  When discussion ranges further than anticipated (causing some at the meeting to change how they will vote), when amendments significantly change the topic to be voted on, how would the proxies use what are essentially, at that point, extra votes? Where does integrity come in? What do we do with the absentia votes that no longer match the issue voted upon? Where does stakeholder ownership come in? How does the value of this kind of voting change as we grow? When and how to we determine abuses of the system? ~ A bylaws task force had a long discussion about voting by proxy, voting in advance, in absentia. etc. a few years ago. They consulted other UU churches and considered all the pros and cons.  The conclusion was that the cons outweighed the pros. Your Board of Trustees

(adopted 6/13/96)
[Bylaw references 040.2, 040.3, 040.6, 100.1

MEMB.1 The only requirement of membership under the current Bylaws is signing the Membership Book.

To facilitate integration into the church, new members will be requested to:
xxx 1. complete a New Member Information Sheet,
xxx 2. attend an orientation series conducted by the Membership Committee, and,
xxx 3. participate in an official welcoming ceremony at a worship service.

MEMB.2 New members are to have read the "Principles and Purposes of Unitarian Universalism."

MEMB.3 New members are to be informed about opportunities for participation in church activities and for volunteering time to maintain church operations. The general financial condition of the church and the cost to the church of each membership is to be explained clearly to new members.

MEMB.4 A member of the Board of Trustees or the Minister will help in welcoming a new member in the above ways and by emphasizing that the primary value of each new member to the church is the gift of their personhood and not their tangible contributions. (revised 6/12/03)

MEMB.5 Bylaw 40.2 includes the requirement "who annually makes a pledge of money and/or time, thus reaffirming membership in the church." Specifically, members shall be regarded as voting members for an election if they have pledged money and/or time and reaffirmed their membership within the previous fifteen months. (adopted 6/12/03)

MEMB.6 In connection with bylaw 40.5, "for cause" refers to serious violations of the purposes of the church. (adopted 6/12/03)

MEMB.7 The annual count of voting members is taken by the chair of the Membership Committee. The names on the membership database kept by the Church Administrator will be compared with the names on pledge cards on file at the time of the count. Any discrepancies between the two lists will be reconciled by the chair of the Membership Committee to determine the final count. This count will take effect on December 31 of each year. (adopted 6/12/03).
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MEMORIAL AND OTHER GIFTS

(adopted 6/13/96)
[Bylaw reference 095. See also "Contributions to the Church."]

MEM.1 The Board of Trustees encourages the contribution of unrestricted memorial gifts and bequests. Gifts with specified restriction will be accepted only after the Board of Trustee’s review. When the gift is landscape material or an art object, the Board of Trustees, or an appointed committee, will consider the compatibility of such a gift with long-range plans, its preferred location, and general suitability. All gifts will be acknowledged and careful record shall be kept of all gifts and acknowledged each year in the Annual Report.

MINISTER/EMPLOYEE CONTRACTS

(adopted 5/9/96)
[Bylaw reference 110
See also "Legal Review of Contracts" above and "Personnel" below]

MECON.1 The Minister's contract and all employee contracts shall be on file in the church office and available to members.
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(adopted 6/13/96)
[See also the Personnel Policies document, Legal Review of Contracts, and Minister/Employee Contracts]

PERS.1 Personnel policies and procedures for all ministerial and non-ministerial personnel shall be included in a Personnel Policies and Procedures Manual which will be maintained in the church office and available to any employee. (revised 6/12/03)

PERS.2 The Personnel Committee shall recommend Personnel Policies and Procedures to the Board of Trustees and carry out the same.

PERS.3 The Personnel Committee shall:
xxx 1) Review the Personnel Policies and Procedures Manual (at least annually) and recommend changes, if any, to the Board of Trustees.
xxx 2) Review the job performance of non-ministerial employees (at least annually) and report results to the Executive Committee of the Board of Trustees.
xxx 3) Recommend a proposed salary for each non-ministerial employee to the Budget Committee prior to the setting of the annual proposed budget.

PERS.4 The Personnel Committee shall act as the selection committee to fill vacant, non-ministerial staff positions and recommend them to the Executive Committee of the Board of Trustees.

PERS.5 As needed, the Personnel Committee will recommend any reduced, expanded or new staff positions to the Board of Trustees.
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POLICY ON POLICIES

(adopted 5/9/96)

POP.1 These Policies are established by the Board of Trustees of the Unitarian Universalist Church in Eugene and are subject to change by the majority vote of this Board. These policies in no way alter the Bylaws of the church.

POP.2 These policies will be reviewed annually by two members of the Board of Trustees between June and November.

POP.3 New policies shall be:
1. Reviewed at one Board meeting.
2. Announced in the next copy of the church newsletter with a contact person listed.
3. Approved or rejected at a following Board meeting.
4. Announced as a final action in the church newsletter indicating changes, if any, from the previous announcement. It also should be added to the policy manual within two weeks following passage, and approval of Board Minutes. (revised 4/10/97 and 6/12/03)

POP.4 A copy of the policy manual shall be available in the church office at all times. Policies will be grouped together in general categories in this manual and the categories will be arranged and numbered in a manner determined and revisable by the Executive Committee. Two items will be included in some fashion with each policy, possibly parenthetically at the end of the policy: (1) the date of enactment of the policy and the dates of any revisions to it, and (2) a reference to the number of any bylaw(s) to which the policy is specifically linked. (revised 9/12/02)
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POLITICAL ACTIVITIES

(adopted 5/9/96)

POL.1 Candidates for public office shall not be invited to speak in church to promote their candidacy except as part of a public forum to which all candidates for the same post have been invited

POL.2 The following are acceptable political activities: Voter Registration. Collecting signatures for non-partisan ballot initiatives. Promoting non-partisan ballot measures. (adopted 6/8/00)

POL.3 The following are unacceptable political activities: Promoting a political party. Promoting an individual candidate. (adopted 6/8/00)

UUA GUIDELINES & IRS REGULATIONS ON POLITICAL ACTIVITY The IRS regulations on the political activities of congregations include the following restrictions.  There is a total limit on partisan political activity.  Congregations and their representatives can do nothing that advocates for or against candidates for public office or political parties.  This includes fundraising on behalf of candidates and donating meeting space, among other things.  Election-related activities such as candidate questionnaires and forums are acceptable so long as all major candidates are invited to participate and they cover a broad range of issues.  The restrictions against partisanship described here apply only to a congregation as a legal entity, or to a person or group speaking in the name of the congregation.  A minister or congregation member may freely make partisan statements as an individual.  However, if they are identified by or likely to be associated with the congregation, they should make it clear that they are speaking only in their name.  This is from page 4 of the following 16-page website: http://www.uua.org/uuawo/pdf/the_real_rules.pdf

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PUBLICATIONS

(adopted 6/13/96)
[Bylaw reference 110]

SABB.1 The Minister will be entitled to sabbatical leaves based on years of service to accrue at one month for each year of service.

SABB.2 A sabbatical may be taken after the fourth year of service, but accrued entitlement will not exceed six months.

SABB.3 When the Minister wishes to take sabbatical leave, he/she will submit a request in writing to the Board of Trustees three months in advance; the request shall be accompanied by a plan for the use of the sabbatical time.

SABB.4 The timing of the sabbatical will be negotiated with the Board of Trustees who will approve, in writing, and who will appoint a sabbatical committee to arrange for normal ministerial tasks during the sabbatical period.

SABB.5 The Minister shall receive all regular salary and fringe benefits during the sabbatical leave and this time shall be exclusive of normal vacation periods.

SABB.6 The Minister may accept any special funds from study grants, gifts, etc., but shall not accept any ministerial position during the sabbatical leave period.

SABB.7 The Minister shall agree in writing to return to this church for at least a year following sabbatical and the Congregation shall agree to maintain the ministerial contract for at least one year following a sabbatical.

SABB.8 Sabbatical funds or accrued time will not be a part of any termination package.

SABB.9 A copy of this policy shall be part of any contract (letter of agreement) with a called Minister of this church. Should this sabbatical leave policy be changed, the Minister's contract will be changed accordingly. (adopted 4/10/97)

Sabbatical Covenant of Right Relations created by the Board on behalf of the congregation Fall 2003 ~ To honor commitments, contracts and agreements that are already in place. ~ To support Carolyn and the church by maintaining a full ministry for church members and friends. ~ To hold decisions, which require the minister's input, until she returns. ~ To defer any conversations about the minister's ministry or performance until she returns. ~ To educate the congregation about all of the above. ~ To call the minister if major events require it, and not otherwise. ~ To welcome the minister back with an open heart. ~ To inform minister well on her return. The Committee on the Ministry will be working with the minister and the various program areas of the church to ensure that ministerial needs are met during the sabbatical time. If you have questions, suggestions, or concerns, please feel free to contact a Committee on Ministry member (see the Committees page of the church website)

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SAFE CONGREGATION

(apparently adopted 5/8/97)
[Bylaw reference 040.5. See also "Safe Congregation Procedures" document.]

SAFE.1 The Unitarian Universalist Church in Eugene is committed to promoting a safe and welcoming environment supportive of personal and spiritual growth. This church recognizes the right of its ministers, employees, contractors, members, and guests to have an environment free of interpersonal violence such as harassment and abuse. Violations would include abuse or harassment of a physical, psychological, or sexual nature.

SAFE.2 We believe that harassment and abuse are not the fault of the victim. A person who has been harassed or abused needs support, empowerment, and a structure which provides an effective, safe and prompt response to his or her complaint. We understand that harassment and abuse may not be intentional, but may, in fact, arise through miscommunication or lack of awareness.

SAFE.3 When uncomfortable and/or unacceptable behaviors occur, individuals can sometimes resolve the situation themselves through direct discussion with the responsible party. Since this direct approach is not always appropriate, a Safe Congregation Committee shall be formed to provide the church with a means of safely and effectively resolving such situations.

SAFE.4 We recognize the right of an individual who is accused of inappropriate behavior to respond to the allegations at least in a written form.

SAFE.5 This church supports the policies of the Unitarian Universalist Association and its Ministerial Fellowship Committee regarding professional behavior which are not part of this document. These Safe Congregation Policies and Procedures are also considered to include prohibitions against all criminal behaviors.

SAFE.6 Specific Safe Congregation Policies and Procedures which include specific guidelines for the formation and functioning of the Safe Congregation Committee are added as an important addendum to these policies .
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SCATTERING OFCREMAINS

(adopted 5/9/96)

SCRE.1 On request, cremated remains of members and friends of the church may be appropriately scattered over church grounds, in accordance with applicable Oregon law.
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(adopted 6/12/03)
(revised 8/10/06)

STEW.1 The Stewardship Committee is responsible for an annual canvass of all church members and friends. This shall be a standing committee with a chair and co-chair. The co-chair will become the chair the following year.

STEW.2 The Stewardship Committee will organize the canvass campaign, including the creation of a canvass team. Members of the team may include a communications chair, canvass chair (person who recruits and follows up on canvassers), events chair, advanced gifts chair, kick-off event chair, follow up chair, and a pledge secretary (see STEW.3).

STEW.3 There shall be a Pledge Secretary who assists the Treasurer in managing the pledges of the congregation. He or she will serve as an ex officio or regular member of the Finance Committee and make timely reports to that committee. The Pledge Secretary is responsible for keeping track of pledges and payments on pledges and for sending statements to pledge units on a regular basis.

STEW.4 The Stewardship Committee and Pledge Secretary are responsible for designing pledge cards for each annual canvass. All members of the congregation will be invited to sign a pledge card reaffirming their membership. The pledge cards should provide the opportunity for members to pledge their support of the church, including both a financial pledge and a commitment of time and service for the year. In addition, the pledge cards should include a brief statement of reaffirmation of membership, as described in Bylaw 040.2.

.

(adopted 5/8/97)

SUND.1 Announcements shall pertain to church-related activities.

SUND.2 Announcements shall be submitted to the church Office Administrator for inclusion in the Order of Service.

(There is no Policy SUND.3)

SUND.4 With respect to major church-wide events, i.e. Canvass, Christmas Faire, and the Spring Auction, representatives from the respective committees may be allowed to make special announcements from the lectern on Sunday mornings. These need to be arranged with the Minister and/or a Worship Associate. (revised 6/12/02)
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USE OF CHURCH NAME

(adopted 6/13/96)
(See also Commercial Use of Church and/or Church Building Use

UNAME.1 Individuals who wish to sponsor some event or support some view which is not directly part of the regular church functions or programs may do so in their own names, or in the name of the sub-group they represent, upon the endorsement of the sub-group.

UNAME.2 An individual or group who wishes the church as a whole to act as a sponsor or as a supporter of a particular secular view or matter of public policy must present the proposed action to the Board of Trustees. The Board of Trustees may decide to refer the matter to the membership for action or it may act for the membership. Any proposal to use the name of the church as sponsor or supporter of a position or action, which is referred to the public media, will be disseminated by the Publications Committee or a Board-appointed spokesperson and will specify the actual vote on the position or action. (revised 6/12/03)

(adopted 6/08/06)
(see also Confidentiality)

VOL.1 Appropriate tools, materials, and a safe work environment should be provided, along with guidance, direction, and training for assignments. Volunteers should be treated as colleagues.

VOL.2 It is the responsibility of volunteers to respect the confidentiality of staff and other church members.
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Unitarian Universalist Church in Eugene, Oregon A home for shared values and individual theologies A Welcoming Congregation • Rev. Stephen A. Landale, Minister • • Candee Cole, Director of Religious Education • • Kim Harris, Church Administrator • • Sarah Hendrickson, President of the Board • • 477 E. 40th Ave • Eugene, Oregon 97405 • 541-686-2775 • www.uueugene.org • webmaster • All contents copyright 1997-2008